WORKSHARE POLICY
RHST is a parent run organization that requires a commitment from all families to provide a fun and enriching experience for our kids. To enable RHST to host and participate in swim meets we are estimating that it will take 500 jobs to make our season run successfully. Each family is expected to work 10 meet or other jobs and 2 concession jobs over the course of the season.
At least 7 jobs must be completed at home meets, which include:
– Inter‑squad Meet
– All dual meets held at the Rolling Hills pool
– B Champs
– If your swimmer is participating in A Champs and Distance Meet you are expected to cover a Workshare shift.
Volunteer jobs are divided into several categories:
- Deck Jobs: set up, event flipper, timer, official*, or clean up
- Officials Jobs: event ref, starter, stroke & turn, relay exchange
- Concessions Jobs: grilling, concessions stand
- Away Meet Jobs: timer or official*
- Other Jobs: dishwasher, meet food donation, assisting with the pool party / pancake breakfast / team pictures / senior sleepover or banquet.
Workshare Buyout Option
Families may opt for the Workshare buyout, which is $600 per family for the season. This buyout fee must be paid in full no later than April 17, 2026 and only refundable if withdraw by the full refund date.
Families that do not submit the Workshare Buyout by this deadline will be required to complete the full 12 Workshare jobs and will be billed for any missing jobs at the standard per‑job rate.
Unfilled Hours
Unfilled volunteer requirements will be assessed a $75.00 fee for each missed job and the family will not be able to register for next year until the balance is zero.
General Rules
- All Work Share volunteer must complete SafeSport training and have completion certificate on file.
- All Work Share volunteers must SIGN IN with Volunteer lead and check-in.
- If you cannot make your volunteer shift that you have already signed up for, and the volunteer sign up window has closed, it is your responsibility to find a replacement volunteer. If you do not show up for a volunteer shift that you signed up for, there is a penalty fee $75 per occurrence.
- Donated food will be in blocks of $50.00 (please read the comments in the signup for details).
- Officiating requires mandatory training – if you are interest please contact parent rep for yearly official training offered by MidLakes.
- Excess worked or un-worked hours shall not be carried from season to season.
- Work Share Hours worked in excess of obligation will not be reimbursed.
- Volunteer hours cannot be donated to another family. If you are working hours for another family, the shift must be signed up under the account that will get the credit. If you have an
extenuating circumstance in completing your hours for the year, please contact our volunteer coordinator for assistance. - Workshare participants must remain ready and available for the full duration of their shift.
- If meets are delayed, workshare shifts continue until competition resumes and it is safe to proceed.
- If a meet is canceled, families will still receive workshare credit as long as they were checked in at the start of the meet.
- It is the member’s responsibility to make sure that their account has been credited correctly. All reported hours will be recorded within 1 week of the event completion.
- If there are any discrepancies in Workshare hour reporting, please email:
volunteer@rhst.org .
Details of Meet Workshare Jobs
- Set-Up/Clean: Help set-up or clean-up meets.
- Announcer: Keep all meet participants informed of important meet details and swim events. The announcer keeps the swim meet running smoothly.
- Officials (Stroke/Turn): Midlakes Training is required for this job (done at the beginning of the season). Watch that swimmers have proper swim strokes, touching wall, etc.
- Starter: This requires previous training. The starter works closely with the announcer who calls the events. The starter will call the swimmers to the blocks and buzz the start of the event.
- Relay Exchange: Watch that swimmers do not leave wall before the touch by the incoming swimmer. Must attend Officials meeting at 5:30 pm.
- Timers: Responsible for timing each swimmer and recording it for each event. Timers are needed at both home and away meets and are split into 2 shifts. The first half begins at the timers meeting at 5:30 and runs through the first 37 events. 2nd half timers begin at event 38 and run through the end of the meet.
- Runner: Will pick-up official and relay exchange slips and deliver to swimmingly lead.
- Event Flipper: Keep event flip board accurate as the meet progresses.
- Concessions/BBQ’r: Help run concessions during home meets.
- Dishwasher: Home meet job. Take all dishes home after swim meet and wash. Return to the pool prior to the next meet.
- Parking Lot Attendant: Ensure parking is organized
- Ribbons
- Bring Donation/Food Items